NON-ARTIST EXHIBITOR
THIS APPLICATION IS FOR NON-PROFIT ORGANIZATIONS WITH A 501C(3) DESIGNATION

MASTER APPLICATION

WINTER/SPRING 2022 SEASON

Thank you for your interest in participating in Southern Arizona Arts & Cultural Alliance (SAACA) festivals as a non-artist business exhibitor.  Please complete this application to tell us about your business/organization and your interest in participating in the below events. This information will be used as your official jury application to participate in the festivals that you select. Below you will find a list of current festivals and exhibit opportunities (with potential for more additions and referrals). We encourage you to apply early, as space will sell out quickly.  We will do our best to jury a balanced show, with no duplication of exhibitor types at the corresponding festival.  You will be notified within 15 business days from the date of your submission as to your acceptance into the event, and to secure your space, much pay the balance of the booth fee to secure your space.    

SAACA remains grateful and optimistic regarding the increasingly positive statewide decline in new COVID-19 cases and the increased availability of vaccines protecting against the coronavirus. With that in mind, the season announcement will maintain a continued awareness of the changing public health environment. Attendees can continue to expect a commitment to increased sanitization at all annual events, reduced capacity environments, as well as adherence to all local, State, and National health recommendations.

 We encourage all attendees, participating artists, and vendors to review our ever-changing policies and guidelines to ensure an enjoyable and safe experience at all annual events.

Political Organizations Definitions: Establishments primarily engaged in promoting the interests of national, state, or local political parties or candidates. Included in this category are campaign organizations, political organizations, political action committees, political campaign organizations, political clubs or organizations, and political parties (includes voter registration activities). We encourage your organization to include an activity to engage the public. It is understood that exhibitors in this category are only allowed to disseminate information written or verbal within their exhibition space. Canvassing is not allowed. SAACA is an arts and cultural organization and does not endorse any political party or issue, current or prospective candidate’s platforms, but merely provides a venue for campaigning regardless of political affiliation as long as there is no conflict with the mission and goals of SAACA.

APPLICATION PROCESS AND NEXT STEPS

• Complete this master application with information about your business/organization
• Indicate your interest to participate in specific festivals below 
• You will be notified via email and/or phone if you have been selected to participate. Specific festival rules and regulations will be presented at this time, including instructions to purchase a specific Town Public Market License, if necessary. If you are available to participate, you will have 15 days to confirm your space by completing the event-specific payment form.
• Vendors should expect to receive communication from SAACA staff when their mailed application has been received. If you are not contacted within a reasonable time frame, please contact kate@saaca.org 
  
  

EXHIBITOR REGULATIONS
Please note all activities must be contained within your assigned booth space, canvassing, calling out, and use of amplified public-address systems or radios is prohibited. Nonprofit booths are set aside for organizations hoping to promote community outreach.  

Cruise, BBQ & Blues
12155 N Oracle Rd, Oro Valley, AZ 85737
Saturday, February 19, 2022
10am-3pm / $5 Admission
*Tickets will be made available in advance for the touchless payment option, and available at the door

Exhibitor (Max 10 vendors)
$100 10’x 10’ Exhibitor Space

Sahuarita Creative Arts Festival
Sahuarita Town Hall Municipal Complex, 375 W Sahuarita Center Way, Sahuarita, AZ 85629
March 12 & 13, 2022
Saturday 10am-5pm, Sunday 10am-4pm

Exhibitor Booth Space (Max of 5 spaces)
$100 10’x 10’ Exhibitor Space

Oro Valley Spring Festival of the Arts
12155 N Oracle Rd, Oro Valley, AZ 85737
March 26 & 27, 2022
Saturday 10am-5pm, Sunday 10am-4pm

Exhibitor Booth Space (Max of 10 spaces)
$150 10’x 10’ Exhibitor Space

Tucson Folk Festival (Max of 4 spaces)
Located in Downtown Tucson on the streets surrounding Jacome Plaza
April 2 & 3, 2022
101 N Stone Ave, Tucson, AZ 85701

Exhibitor Booth Space
$150 10'x 10' Exhibitor Space

COVID-19 CONSIDERATIONS

Arts and culture have kept us all connected during COVID-19. As an organization, SAACA has remained committed to the primary priority of preserving opportunities for artists and local businesses to showcase, exhibit and sell their work.

SAACA remains grateful and optimistic regarding the increasingly positive statewide decline in new COVID-19 cases and the increased availability of vaccines protecting against the coronavirus. With that in mind, the season announcement will maintain a continued awareness of the changing public health environment. Attendees can continue to expect a commitment to increased sanitization at all annual events, reduced capacity environments, as well as adherence to all local, State, and National health recommendations.

 We encourage all attendees, participating artists, and vendors to review our ever-changing policies and guidelines to ensure an enjoyable and safe experience at all annual events.

COVID-19 FESTIVAL SAFETY & ARTIST / VENDOR NOTICES

Due to the COVID-19 situation, we want to assist our artists, vendors, and exhibitors in every way possible. Because of that, we have implemented the following COVID-19 modifications and requirements in case it impacts our event(s):

1.   If this event is canceled due to COVID-19 shutdowns enforced by local, county, state, and/or federal leadership, you will be issued a full booth space credit to be used within 18 months for the full amount paid.  All artists holding a credit will be given the first right of refusal on a space at a future festival.

2.   If the event is canceled, you will also have the option to take a refund. If you take this option, you will be remitted back the entire booth fee credit, less a $30 processing fee.

3.   All Artists will be provided with a comfort bag at the beginning of the event which includes one face mask, hand sanitizer, water bottle, and snacks.  Volunteers will come by once a day to provide you with additional water.  

4.   Safety protocols onsite provided by SAACA will include multiple handwashing stations, booths will be provided with extra space in between placed a minimum of 8 feet apart from each other, increased sanitation of restrooms/port-o-potties onsite between uses. We will also be reducing the overall number of booths at each venue to 75% or less of normal festival capacity.

5.   If you are sick, stay home to protect others.

6.   As long as Statewide mandates are in place, attendees must comply when you are at the event.

7.   We encourage all artists to post a sign within their vendor space indicating to attendees your personal policy on touching merchandise and art. 

8.   Spaced seating or designated picnic areas will be available for eating or socializing for attendees.

9.   All Artists Must Complete a Participating Artist COVID-19 Liability Waiver

Current events mean the public health landscape can change daily. We are doing our best to serve the artisans who rely on direct market sales.  We ask that participating artists help the organization present a safe community experience while adhering to the above event and application restrictions and modifications.

COVID-19 LIABILITY WAIVER

The novel coronavirus, COVID-19, has been declared a worldwide pandemic by the World Health Organization.  COVID-19 is considered extremely contagious and is believed to spread mainly from person-to-person contact.  As a result, federal, state, and local governments, as well as federal and state health agencies, recommend safe congregate gathering guidelines.  Even now, with many of the restrictions being lifted, guidelines and directives can change quickly.  While SAACA has put in place preventative measures to reduce the spread of COVID-19, SAACA cannot guarantee that you, your family, or guests will not become infected with COVID-19.  Further, attending or participating in SAACA’s festivals could increase your risk and the risk of others close to you of contracting COVID-19.  

By participating in this festival, you acknowledge the contagious nature of COVID-19 and assume the risk that you may be exposed to or infected by COVID-19, and you also acknowledge that such exposure or infection may result in personal injury, illness, permanent disability, and/or death.  Through your participation, you further understand that the risk of becoming exposed to or infected by COVID-19 at a SAACA festival may result from the actions, omission, or negligence of yourself and others, including, but not limited to, SAACA employees, volunteers, festival participants, and festival visitors. In participating in SAACA’s festival, you agree to assume all of the foregoing risks and accept sole responsibility for any injury to yourself or your family members, illness, damage, loss, claim liability, or expense that you may experience.

Further, as a vendor/participant, you agree to indemnify and hold the owners of the event facility and site, and any other event sponsors, financial or otherwise, harmless from and against any and all claims of damage or injury that may arise from the event.