COMMITTEE SIGN-UP

Help organize the 37th annual Tucson Folk Festival by taking on a deeper role in the production, planning, and execution of this event! 

Well over two-hundred volunteers contribute annually to keep the Tucson Folk Festival running smoothly. We’re always looking for passionate new volunteers with a variety of skills to help support this free to the public celebration of music. 

If you have any questions about our committee opportunities, please contact Matt Rolland, TKMA Board President, 520-274-2758, president@tucsonfolkfest.org

2021 - 2020 FESTIVAL SEASON OPPORTUNITIES

Please select any project teams you would be interested in joining (Additional Details Below)*
**Focus Areas of Need for this Next Festival Season

LEARN ABOUT EACH PROJECT TEAM AND THEIR FOCUS:

Development & Grants

  • Networks to secure community partnerships, festival sponsors, in-kind donations, writes grants, and explores new revenue opportunities for the festival.

El Casino Ballroom Concert Fundraiser

  • Help organize Tucson Folk Festival's biggest fundraiser concert of the year! Every January or February, we host one large concert at El Casino Ballroom to raise funds to support the festival. 

Equipment Transport

  • Transports equipment and supplies from storage unit or other places to the venue where it’s needed; packs it up and returns it after the event. Provides some maintenance on equipment and notifies Logistics Coordinator when something needs repair or replenishing.

Festival Broadcast

  • Assists with the festival livestream video broadcast, both on the ground logistics and online chat and audience engagement.

Festival Green Room & Hospitality

  • Help make our performers at the festival feel welcome and well-cared for! Coordinates Festival Green Room for instrument check, snacks, seating, and accomplishing other festival hospitality goals.

Festival Family Show and Young Artist Showcase

  • Help make the festival an inviting place for families with young children to attend and encourage young artists to perform. Coordinates Family Show Headliner Selection and Booking for Festival; Young Artist outreach and coordination for festival.

Festival Ground Operations

  • Festival logistics and ground operations planning; coordinates rental and staging needs for festival; site layout and mapping

Festival Headliner Selection

  • Coordinates headliner selection for festival (national and regional acts); coordinates outreach to agents for quotes; facilitates performer contracting and advancing

Festival Kitchen Store

  • Coordinates TKMA Merchandise sales at Festival; Staffs and Runs Kitchen Store at Festival; Coordinates Performer CD Sales at Festival

Festival Recorders (Audio)

  • Coordinates stage digital recorders; Volunteers to record stage performances to provide a high fidelity audio recording to all performers; supports post-festival editing and upload to dropbox.

Festival Songwriting Competition

  • Coordinates annual songwriting competition at festival, judge recruitment, and songwriting communications

Festival Stage Design

  • Help make our stages look stunning! Plans and coordinates festival stage décor and design; Ensures sponsor recognition and signage at appropriate stages; Supports broadcast team for livestream video layout 

Festival Workshops & Ballad Tree

  • Recruits Festival workshop instructors; Reaches out to community groups for social meet-ups at festival; coordinates workshop and ballad tree schedule at festival; reviews and finalizes festival workshop workshop locations

Fundraising Events

  • Coordinates and promotes year-round fundraisers to raise funds for the festival; Plans mid-year large fundraising (El Casino show); Supports New Fundraising Events

Gallery and History Projects

  • Coordinates annual TKMA gallery efforts, Library displays, installations, and take-downs.

Marketing

  • Year-Round Social Media Engagement and Posts; Posts News to TKMA Website; Supports festival marketing coordination; Calendar Listings for Year-Round Events

Membership

  • ENGAGEMENT - Coordinates Annual Member Survey. Leads effort to expand Membership base. Coordinates membership gatherings and explores new initiatives to provide membership perks and benefits.
  • DATABASE - Keeps track of the membership Mailchimp e-mail list; manually enters new contact info for sign-ups; tracks donation database; monitors software to maintain membership list up to date (Mailchimp / Paypal); Sends out twice a year reminders to members for renewals

New Folk Outreach

  • Works to grow TKMA Audience; Encourage first time festival applicants; Promote diversity of our festival performers; Outreach to new community groups for participation in the festival; Outreach to new potential performers

Performer Selection Committee

  • Liasion with Board for Performer Selection annual goals; Part of 7- 10 person team that reviews performer applications to select invited acts and alternates; Committee meets weekly from November - December (approximately a four hour weekly commitment for a month); Schedules acts for festival; Supports performer communications leading up to festival 

Raffles

  • Key fundraising committee for the festival; Recruits donated items to raffle at the festival throughout the year (gift cards, restaurant certificates, musical instruments, gift bags, etc); Develops and maintains oversight of a variety of raffles held at events, online, and at the TFF, to include the annual Jim Click raffle.

Tabling and Outreach Opportunities

  • Help increase TKMA / Tucson Folk Festival's presence in the community by participating in tabling opportunities at various festivals and shows around town.  

Volunteers

  • Plans for and secures volunteers for year-round fundraising events; Sends out needed information prior to events; Helps oversees volunteers at TKMA events; Supports festival volunteer coordination; Maintains the volunteer email list. 


VOLUNTEER INFORMATION

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