Sahuarita Holiday Artisan Market

ARTIST APPLICATION

HOURS AND LOCATION

Saturday, December 19th, 2020 | 10 AM - 5 PM
Sunday, December 20th, 2020 | 11 AM - 4 PM
Sahuarita Town Hall Municipal Complex, 375 W Sahuarita Center Way, Sahuarita, AZ 85629

EVENT SUMMARY

The Sahuarita Holiday Artisan Market is a two-day celebration that adds vibrancy to Sahuarita by creating opportunities for people of all ages, cultures and backgrounds to celebrate the arts. The two-day market, produced in partnership with the Town of Sahuarita, features over 40 artists and exhibitors in all mediums.

Approximately 45 artist booth spaces are available for this festival with an expected attendance of 3,000 people. 

ARTIST REGULATIONS
The Sahuarita Creative Arts Festival is a juried arts and crafts show. All artwork must be handmade by the artist presenting and selling the materials or must directly supervise the production of the art by a limited number of assistants or employees. Applications will not be considered complete if an image of the artist producing their work or of their studio is not attached. If it is determined applicants have not handmade their artwork they will not be allowed to apply for an artist booth space. SAACA has the final authority to determine if the artist applicant meets these guidelines.

For arts and crafts shows, artists are allowed to bring items such as reproductions of only their own two dimensional work, production work, unlimited editions of photography, country crafts, ceramics made from commercial molds, jewelry made from purchased beads, stained glass or other items that employ the use of commercial patterns, and any item that is purchased and then embellished, including clothing. 

Due to the high volume of submissions, this festival will be limited to:
10 Jewelry Artists**
5 Metal Yard Artists**

ARTIST SPACE APPLICATION & BOOTH FEES
Standard 10’ x 10’ single artist booth space $200 
Standard Double 10’ x 20’ artist booth space $355 

OPTIONAL ADD ON SERVICES

  • 10’ x 10’ white tent rental with 3 sidewalls $300
  • 8” foot Table Rental $10
  • Labor to Load-In $25 (30 min assistance to help unload boxes and containers from vehicle, pop up your tent, and, if needed, attach heavy items like panels, grids, and tent weights)
  • Labor to Load-Out $25 (30 min assistance to help load boxes and containers to vehicle, take down your tent, and if needed, detach heavy items like panels, grids, and tent weights) 

*Hired labor is not available to set-up individual product and decorate inside tents. If you wish to purchase Load-In/Load-Out assistance after completing this application, you must notify SAACA no less than 48 hours prior to the event. Any requests for additional labor made less than 48 hours prior to the event cannot be guaranteed.  

CANCELLATION POLICY
All cancellations received in writing on or before December 1, 2020, receive a refund less a $100 processing fee or may receive a credit to apply their total booth payment towards the next comparable show produced by SAACA. Artist cancellations after December 1, 2020 are not refunded or credited.

ARTIST AMENITIES
If overnight RV parking information is needed please contact festivals@saaca.org or 520-333-4088. No potable water or electricity is available in the artist booth area and no generators are permitted. Wifi is available in some areas of the festival grounds, but all vendors should plan on a backup method of conducting transactions in case of technical issues. Overnight security will be provided Friday and Saturday evenings during any hours that SAACA staff are not onsite. 

SALES TAX

The festival is located within the Town of Sahuarita. The city tax rate is 2%; the combined rate including state and county taxes is 8.1%. SAACA is required to report all business license numbers both in and out of state to the Arizona Dept. of Revenue.

In addition to a State of Arizona Business License, all participating vendors must obtain a Town of Sahuarita Business License. It is free to apply at www.sahuaritaaz.gov/SAACA or https://sahuaritaaz.gov/248/Business-Regulatory-Licenses. Click where it says 'Business license portal'; from there select 'Apply for a license' then 'Register now' to create a new account. All applications must be submitted by Wednesday, December 9th (at least a week and half before the event). If you need further assistance, please contact Ricci Romero at the Town Clerk of Sahuarita at (520) 882-8803 or rromero@sahuaritaaz.gov.

Artisan food, snack, and other culinary vendors will not be permitted to provide sampling at this event.  

TENT CANOPIES AND WEIGHTS
All white tent canopies are required for this festival. No color deviation will be allowed, including both the canopy and sidewalls. Tent weights of 40lbs or more are required on each leg of your tent. Artists who fail to properly weight their tent will not be permitted to participate in the festival and will not be reimbursed. Artists should look over our tent weight guidelines to ensure they are complying with SAACA safety standards. 

Artists bringing 10' x 20' tents or two 10' x 10' tents when occupying a double booth on the pavement must individually weight each tent leg and tents are not permitted to be lashed together. There is no staking allowed on the grounds. 

BOOTH SET-UP
All vendors must check in at the SAACA info tent prior to set-up. Set-up may take place Friday, December 18th, 2020 from 12 PM – 4 PM and Saturday, December 19th, 2020 from 7 AM – 9 AM. Vehicles may drive up to the booth space to unload. All vehicles must be out of the event footprint by 9 AM. Booths must be set-up by 9:45 AM on Saturday and Sunday morning and open by 10 AM.

BOOTH TEAR-DOWN
Tear-down may not begin until Sunday at 4 PM when the festival ends. Vehicles may drive up to the booth space to load up products. Artist must breakdown their set-up before pulling their vehicle up.

APPLICATION PROCESS AND NEXT STEPS
A welcome packet with all event details and booth assignments will be e-mailed to each artist no later than December 10, 2020. All welcome packets will be sent electronically. Please be sure to save festivals@saaca.org to your email address contacts to avoid important emails being rejected as spam. 

Any questions in advance of the welcome packet being sent out can be communicated directly to festivals@saaca.org .

QUESTIONS
Questions can be directed to (520) 333-4088 or festivals@saaca.org 

COVID-19 FESTIVAL SAFETY & ARTIST / VENDOR NOTICES

Due to the COVID-19 situation, we want to assist our artists, vendors, and exhibitors in every way possible. Because of that, we have implemented the following COVID-19 modifications and requirements in case it impacts our event(s):

1.      If this event is canceled due to COVID-19 shutdowns enforced by local, county, state, and/or federal leadership, you will be issued a full booth space credit to be used within 18 months for the full amount paid.  All artists holding a credit will be given the first right of refusal on a space at a future festival.

2.      If the event is canceled, you will also have the option to take a refund. If you take this option, you will be remitted back the entire booth fee credit, less a $30 processing fee.

3.      All Artists will be provided with a comfort bag at the beginning of the event which includes one face mask, hand sanitizer, a water bottle and snacks.

4.      Safety protocols onsite provided by SAACA will include multiple handwashing stations, booths placed a minimum of 10-15 feet apart from each other, security to help manage attendance capacities, and dedicated staff to ensure sanitation of restrooms/port-o-potties onsite between uses. We will also be reducing the overall number of booths at each venue to 50% or less of normal festival capacity.

5.      If you are sick, stay home to protect others.

6.      As long as Statewide mandates are in place, attendees must wear a face mask when you are at the event.

7.      No customer handling of products unless absolutely necessary.  We want to discourage touching as much as possible. We encourage all artists to post a sign within their vendor space indicating to attendees your personal policy on touching merchandise and art. 

8.      All vendors and staff must wear masks and gloves.

9.      All vendors must have hand sanitizer in their booth.

10.   No seating or tables will be available for eating or socializing for attendees.

11.   Signage will be present on-site to direct a one-way walking flow, as well as signage indicating that no more than two customers at a time at any vendor booth.

12.   Participating Artist COVID-19 Liability Waiver

Current events mean the public health landscape can change daily. We are doing our best to serve the artisans who rely on direct market sales.  We ask that participating artists help the organization present a safe community experience, while adhering to the above event and application restrictions and modifications.

COVID-19 LIABILITY WAIVER

The novel coronavirus, COVID-19, has been declared a worldwide pandemic by the World Health Organization.  COVID-19 is considered extremely contagious and is believed to spread mainly from person-to-person contact.  As a result, federal, state, and local governments as well as federal and state health agencies recommend social distancing and have, in many locations, prohibited congregation of groups of people.  Even now, with some of the restrictions being lifted, many governments encourage social distancing as much as possible.  While SAACA has put in place preventative measures to reduce the spread of COVID-19, SAACA cannot guarantee that you, your family, or guests will not become infected with COVID-19.  Further, attending or participating in SAACA’s festivals could increase your risk and the risk of others close to you of contracting COVID-19.  By participating in this festival, you acknowledge the contagious nature of COVID-19 and assume the risk that you may be exposed to or infected by COVID-19, and you also acknowledge that such exposure or infection may result in personal injury, illness, permanent disability, and/or death.  Through your participation, you further understand that the risk of becoming exposed to or infected by COVID-19 at a SAACA festival may result from the actions, omission, or negligence of yourself and others, including, but not limited to, SAACA employees, volunteers, festival participants, and festival visitors. In participating in SAACA’s festival, you agree to assume all of the foregoing risks and accept sole responsibility for any injury to yourself or your family members, illness, damage, loss, claim, liability, or expense that you may experience.

Further, as a vendor / participant, you agree to indemnify and hold the owners of the event facility and site, and any other event sponsors, financial or otherwise, harmless from and against any and all claims of damage or injury that may arise from the event.

ARTIST APPLICATION

Please note, the below artist application is reserved only for artists selling work they directly hand-make. If you are a non-profit, commercial business, sponsor, or inquiring about food vending, please contact festivals@saaca.org for correct festival applications.

Will you be applying as a single artist space, or double booth space?*
Name*
Listed on business license
How you would like your artist name and/or business listed in the event program
Mailing Address*
All participating artists must have a valid Business License issued by the Town of Sahuarita. Please follow the instructions above on how to maintain. You can submit this form without the license number by entering '0' but MUST apply for your Sahuarita Business License by December 9.
Artist Website Address for Use in Marketing Materials

ARTIST DESCRIPTION

In this section we will gather information from you on your work. Please provide us with as much relevant information to best describe your work as an artist, and artistic process. Answers in this section may be used on marketing materials for the event. 

Artists will only be allowed to sell art work at the festival in mediums described on their application. Artists found selling work other than what was represented on their application may be asked to remove those additional works from their booth space.

MEDIUM DESCRIPTIONS:
- Ceramic: original clay and porcelain work; excludes jewelry. No machine-made or mass-produced work is permitted.
- Drawing: two-dimensional works in pencil, chalk, pastel, charcoal, pen and/or ink. Limited edition prints are accepted in editions of 500 or less, provided each is individually signed and numbered.
- Fiber/Textiles: work crafted from fiber including fabric and paper; includes handmade clothing and clothing with surface design. All works must be designed and executed by the artist. No mass-produced work or buy-sell items are permitted; excludes jewelry.
- Furniture: works created as furniture in any media; no mass-produced works or kits.
- Glass: works made of glass that have been crafted by glass blowing, molding, casting or kiln-forming; excludes jewelry.
- Home/Decor: handmade products that are decorative or functional for the home.
- Jewelry: metal, glass, clay, fiber, paper, plastic or other materials are accepted. All works must be designed and executed by the artist and must have been juried in the Jewelry medium. No machine-made or mass-produced work is permitted.
- Leather: any work handcrafted from leather; excludes jewelry.
- Metal: original work created through the forging, twisting and fabricating of various metals; excludes jewelry.
- Mixed Media 2D & 3D: two- and three-dimensional works that incorporate more than one type of physical material in their production.
- Painting: two-dimensional works in paint including acrylic, oil, watercolor, etc. Limited edition prints are accepted in editions of 500 or less, provided each is individually signed and numbered.
- Photography: photographic prints created from the artist’s original negatives or digital files that have been processed by the artist.
- Printmaking/Graphics: original works created using traditional printmaking methods including lithograph, block, serigraph, etc. as well as computer-generated art.
- Sculpture: three-dimensional original work done in any medium.
- Toys: hand-made toys of any medium. Water balloon yo-yos and marshmallow shooters are not permitted.
- Wood: original works in wood that are hand-tooled, machine-worked, turned or carved; excludes jewelry.

Primary Artist Medium*
Select the Medium that describes your PRIMARY artist medium. Choose Only 1 option
Secondary Artist Medium
Select the Medium that describes your SECONDARY artist medium. Choose Only 1 option
750 character limit
750 character limit
750 character limit

ARTIST IMAGES

In this section of the application, you will upload a series of images that best represent your artwork and what you intend to show in your booth space. If you are showcasing multiple types of your art (prints of your art, multiple mediums, etc.), you must provide examples of all that you intend to bring. Mediums that were not juried in will not be permitted to show.

Artwork Sample #1
No File Chosen
File uploads may not work on some mobile devices.
Artwork Sample #2
No File Chosen
File uploads may not work on some mobile devices.
Please provide one primary image you would like the jury to review, as well as for use in marketing samples
Artwork Sample #3
No File Chosen
File uploads may not work on some mobile devices.
Picture of Artist Studio/Artist Creating Work
No File Chosen
File uploads may not work on some mobile devices.
Please provide an image of what your outdoor artist booth looks like.
Outdoor Festival Booth Display Image
No File Chosen
File uploads may not work on some mobile devices.
Please provide an image of what your outdoor artist booth looks like.
Artist Resume
No File Chosen
File uploads may not work on some mobile devices.
Optional

ARTIST BOOTH DETAILS

Booth placement will be assigned on a first-come-first-serve basis on site.

Describe in detail what you use as tent weights (minimum of 40 pounds per leg) and how they are adhered to your tent (i.e. cement, sand, steel, etc) Please review the approved SAACA tent weight guide online at:
Booth Exposure*
Special Requests (Not Guaranteed)*
Please note there are no corner spots guaranteed at the festival, due to the unique layout of the festival plaza spaces. All festival booth spaces are guarunteed one space facing forward (open on 1 side, facing straight)
Which day do you plan to set up at the festival?*

APPLICATION FEE

If you do not meet the hand-made jury requirements of the festival, your application will be refunded. Use the payment form below to complete your application. 

If you need to pay by check, please contact festivals@saaca.org.

Sahuarita Holiday Artisan Market*
Optional Add-on Services

FESTIVAL RULES & REGULATIONS

This agreement is entered into by and between the Southern Arizona Arts & Cultural Alliance (Producer), the sponsor of the event (Client) and the artist or craftsperson filling out, signing, and returning the application (Artist).

The Artist hereby indemnifies and holds the Producer, its agents, employees and servants and the Client, its agents, employees and servants harmless from any and all claims, including costs and attorney’s fees resulting there from, arising out of said Artist’s participation in any and all events which have been organized by or through Producer or Client. For the purposes of this agreement, the term “participation” shall include, but not be limited to, the delivery of equipment, merchandise, structures and arts or crafts to their designated location, the set up and display of any such structure and art or crafts, and the dismantling and removal of all such items from the area provided by or through the Producer or its agents, employees and servants or the Client or its agents, employees and contractors.

The Artist hereby expressly assumes any risk of harm to the Artist, works of art or craft, guests or guests’ property arising out of their participation and the participation of other artists or agents in any given festival organized by Producer or Client, including any risk resulting from the particular location of the space designated for them by the Producer. The Artist agrees to hold harmless the Client or the Producer from any and all liability for damages to persons or property from any source. If weather, other acts of Nature, or other reasons beyond the control of the Client or SAACA causes the event’s cancellation, Artist entry fees will not be returned and neither the Client nor SAACA will be held liable to Artists for failure of the event to take place.

COVID-19 LIABILITY WAIVER

The novel coronavirus, COVID-19, has been declared a worldwide pandemic by the World Health Organization.  COVID-19 is considered extremely contagious and is believed to spread mainly from person-to-person contact.  As a result, federal, state, and local governments as well as federal and state health agencies recommend social distancing and have, in many locations, prohibited congregation of groups of people.  Even now, with some of the restrictions being lifted, many governments encourage social distancing as much as possible.  While SAACA has put in place preventative measures to reduce the spread of COVID-19, SAACA cannot guarantee that you, your family, or guests will not become infected with COVID-19.  Further, attending or participating in SAACA’s festivals could increase your risk and the risk of others close to you of contracting COVID-19.  By participating in this festival, you acknowledge the contagious nature of COVID-19 and assume the risk that you may be exposed to or infected by COVID-19, and you also acknowledge that such exposure or infection may result in personal injury, illness, permanent disability, and/or death.  Through your participation, you further understand that the risk of becoming exposed to or infected by COVID-19 at a SAACA festival may result from the actions, omission, or negligence of yourself and others, including, but not limited to, SAACA employees, volunteers, festival participants, and festival visitors. In participating in SAACA’s festival, you agree to assume all of the foregoing risks and accept sole responsibility for any injury to yourself or your family members, illness, damage, loss, claim, liability, or expense that you may experience.

Further, as a vendor / participant, you agree to indemnify and hold the owners of the event facility and site, and any other event sponsors, financial or otherwise, harmless from and against any and all claims of damage or injury that may arise from the event.

By filling out this application, you are agreeing to the above restrictions, and understand that if you are not in compliance with the above restrictions, SAACA reserves the right to refuse participation in the event. 

This agreement shall be effective immediately upon execution and shall continue in effect for each and every festival that the Artist participates in that is organized by Producer during the current year.



I acknowledge and agree to the COVID-19 Liability Waiver as described above*
Please check all boxes to ensure compliance with the festival rules and regulations*
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