FOOD VENDORS

MASTER APPLICATION

WINTER / SPRING 2022

Thank you for your interest in participating in Southern Arizona Arts & Cultural Alliance (SAACA) festivals as a food vendor! Please complete this application to tell us about your mobile food establishment and your interest in participating in the below events. This information will be used as your official jury application to participate in the festivals that you select. Below you will find a list of current festivals and food vending opportunities (with potential for more additions and referrals). We encourage you to apply early, as space will sell out quickly.  We will do our best to jury a balanced show, with no duplication of food types at the corresponding festival.  You will be notified within 15 business days as to your acceptance into the event, and to secure your space, much pay the balance of the booth fee to secure your space.  

Arts and culture have kept us all connected during COVID-19. As an organization, SAACA has remained committed to the primary priority of preserving opportunities for artists to showcase, exhibit and sell their work.

SAACA remains grateful and optimistic regarding the increasingly positive statewide decline in new COVID-19 cases and the increased availability of vaccines protecting against the coronavirus. With that in mind, the season announcement will maintain a continued awareness of the changing public health environment. Attendees can continue to expect a commitment to increased sanitization at all annual events, reduced capacity environments, as well as adherence to all local, State, and National health recommendations.

 We encourage all attendees, participating artists, and vendors to review our ever-changing policies and guidelines to ensure an enjoyable and safe experience at all annual events.

APPLICATION PROCESS AND NEXT STEPS

• Complete this master application with information about your mobile food establishment
• Indicate your interest to participate in specific festivals below
• A jury of arts and community members will evaluate all applications. Jurors are looking for quality of food, variety of food among participants, non-compete with other vendors, size and electrical needs and diversity throughout SAACA festivals. 
• You will be notified via email and/or phone if you have been selected to participate. Specific festival rules and regulations will be presented at this time, including instructions to purchase specific Town Public Market License, if necessary. If you are available to participate, you will have 15 days to confirm your space by completing the event-specific payment form.
• Final selection of festival food vendors will be announced no later than 3 months before the festival. SAACA will take every effort to notify you as soon as possible.
  Vendors should expect to receive communication from SAACA staff when their mailed application has been received. If you are not contacted within a reasonable time frame, please contact kate@saaca.org 

This form is intended for large-scale food vendors selling ready-to-eat food, if you are an artisan food vendor selling packaged products, please inquire kate@saaca.org for a separate application to fill out.  

Below are the festivals seeking food vendors. Please review the specifications and check each event you would like to apply for. We encourage you to apply! All prices are based on your set-up length, from one end to the other (i.e. how much space do you need along the curb to sell to the customer).

Food Vendor quantity is subject to change.

Winter / Spring 2022 Schedule & Applications

Cruise, BBQ & Blues
12155 N Oracle Rd, Oro Valley, AZ 85737
Saturday, February 19, 2022
10am-3pm / $5 Admission
*Tickets will be made available in advance for the touchless payment option, and available at the door

Food Vendor (Max 7 vendors)
No available electric onsite
$300 Regular Space (10’x 20’)
$400 Large Space (10’x 30’)

Sahuarita Creative Arts Festival
Sahuarita Town Hall Municipal Complex, 375 W Sahuarita Center Way, Sahuarita, AZ 85629
March 12 & 13, 2022
Saturday 10am-5pm, Sunday 10am-4pm

Food Vendor (Max 4 vendors)
No available electric onsite
$250 Regular Space (10’ x 20)
$350 Large Space (10’ x 30’)


Oro Valley Spring Festival of the Arts
12155 N Oracle Rd, Oro Valley, AZ 85737
March 26 & 27, 2022
Saturday 10am-5pm, Sunday 10am-4pm

Food Vendor (Max 7 vendors)
No electric available onsite
$300 Regular Space (10’ x 20)
$400 Large Space (10’ x 30’)

Tucson Folk Festival
April 2-3, 2022
Located in Downtown Tucson on the streets surrounding Jacome Plaza
101 N Stone Ave, Tucson, AZ 85701
Saturday April 2, 12 PM – 9 PM
Sunday April 3, 11 AM – 8 PM
Vendors need to be open: 12 PM – 7 PM on Saturday, 11 AM – 6 PM on Sunday

Food Vendor Booth Space (Max of 12 spaces)
Pricing includes access to electric
$350 Regular Space (10’ x 20)
$500 Large Space (10’ x 30’)

Local guidelines will be distributed for each event. If you need guidance beforehand, please contact kate@saaca.org.

Many municipalities require town business licenses and permits for additional fees. These can be applied for once you have been accepted to participate.

All operators of Food Trucks or Trailers will be required to show proof of completion of the new Mobile Unit Food Inspection. This free inspection can be completed at any Arizona Fire Department. The forms and checklist are available here: https://www.azfma.net/resources.html

Please tell us about your power requirements. Many festivals require the vendor to provide your own electricity. If so, SAACA strongly encourages a quiet generator. 

Some festivals have power available. If so, we'd like to know about your outlet plugs to ensure that we can meet your needs.

FESTIVAL RULES & REGULATIONS

This agreement is entered into by and between the Southern Arizona Arts & Cultural Alliance (Producer), the sponsor of the event (Client) and the vendor filling out, signing, and returning the application (Vendor).

The Vendor hereby indemnifies and holds the Producer, its agents, employees and servants and the Client, its agents, employees and servants harmless from any and all claims, including costs and attorney’s fees resulting there from, arising out of said Vendor’s participation in any and all events which have been organized by or through Producer or Client. For the purposes of this agreement, the term “participation” shall include, but not be limited to, the delivery of equipment, merchandise, structures and food product to their designated location, the set up and display of any such structure and products, and the dismantling and removal of all such items from the area provided by or through the Producer or its agents, employees and servants or the Client or its agents, employees and contractors.

The Vendor hereby expressly assumes any riskof harm to the Vendor, equipment and products, guests or guests’ property arising out of their participation and the participation of other artists or agents in any given festival organized by Producer or Client, including any risk resulting from the particular location of the space designated for them by the Producer. The Vendor agrees to hold harmless the Client or the Producer from any and all liability for damages to persons or property from any source. If weather, other acts of Nature, or other reasons beyond the control of the Client or SAACA causes the event’s cancellation, Vendor entry fees will not be returned and neither the Client nor SAACA will be held liable to Vendor for failure of the event to take place.

This agreement shall be effective immediately upon execution and shall continue in effect for each and every festival that the Vendor participates in that is organized by Producer during the current year.

CANCELLATION POLICY
All cancellations received in writing on or before three weeks before the event, receive a refund less a $75 processing fee or may receive a credit to apply their total booth payment towards the next comparable show produced by SAACA. Vendor cancellations after this date are not refunded or credited.