Part Time Bookkeeper

Part Time Bookkeeper / Accounting Job Application

The Southern Arizona Arts & Cultural Alliance strengthens the bonds between people, place and purpose, through collaborative, arts-driven experiences.

What We Do

SAACA provides diverse engagement opportunities for artists, organizations, businesses, and individuals in the community. Each year the Southern Arizona Arts and Cultural Alliance provides more than 200,000 unique arts and cultural engagement opportunities for the community. We are honored to serve and connect local arts endeavors to information and opportunities that inspire a creative life. Through innovative arts and business partnerships, arts and healthcare programming, public art, new opportunities for artists, makers, and creatives, education partnerships, and community events, we aim to inspire a vibrant and culturally rich community.

Who We're Looking For

SAACA is seeking a Bookkeeper/Accounting Assistant to support SAACA accounting functions as it launches its state-of-the-art, 14,000 square-foot Maker Space in the Tucson Mall. In addition to the multitude of external programming SAACA manages – such as culinary and art festivals, concert series, creative aging, and veterans’ wellness – SAACA has created the Catalyst maker space to inspire and encourage creators of all kinds, in all disciplines. The space features a Teaching Kitchen, Tech Lab, Arts & Crafts space, and Music & Digital Media lab, as well as a multi-purpose education space and performance space. Catalyst will also provide a professional home for creative entrepreneurs at its collaborative office. In addition to being events specialists, SAACA employees are musicians, artists, curators, nutritionists, activists, actors, interior designers, creative therapists, film producers, and entrepreneurs; and SAACA believes in supporting its employees’ creative aspirations and endeavours, both inside and outside the office.

Successful candidates will have a deep love for community, culture, and the arts; and may even have a creative passion of their own! They will be conscientious and detail-oriented, but also have the desire to learn and grow their skillset, find fulfillment in meeting the demands of a growing organization, and work well in a fast-paced, team-oriented environment. All SAACA employees have the flexibility to occasionally work from home.

The Bookkeeper/Accounting Assistant will report to the Office Manager and is responsible for the day-to-day financial transaction records of the organization using Quickbooks Online for Non-Profits. Applicants should have a background in business or non-profit accounting, with the ability to manage accounting records for multiple large-scale programs simultaneously. The hours for this position are flexible and can be decided by the Accounting Assistant; however, s/he must be able to commit to at least 15 hours per week, with some weekends.

Job Description

The Bookkeeper/Accounting Assistant is responsible for performing a variety of bookkeeping and accounting duties including financial record keeping and transactions including accounts payable, receivable and general ledger. In addition the Bookkeeper/Accounting Assistant will also be responsible for posting information to accounting journals/software from source documents like invoices to customers, cash receipts and supplier invoices. Seeking an applicant with strong knowledge in Quickbooks Online, as well as Pay Pal, Online Banking and Payment Routing from Third Party Programs (Ticketing Platforms, Online Forms, etc).

This is an hourly part-time position averaging 15 hours per week.

Duties and responsibilities

In-Office Responsibilities:

Day-to-day business transactions: verifying, allocating and posting transactions into proper accounts, ensuring that each has proper documentation (sales slips, invoices, receipts, check stubs, etc.). Involves daily entries in both Accounts Receivable and Payable Journals, summarizing appropriate details in the specific ledgers
Collecting past-due receivables
Reconciling bank statements
Annual IRS filing and financial review: assisting Office Manager to provide necessary financial reports, as requested, to organization’s CPA and working with organization’s CPA on quarterly financial reviews as requested by the Office Manager and Executive Director
Review performer and facilities contracts
Daily mail collection and distribution
Assist Office Manager in processing of lease agreements and memberships
Assist Office Manager and other staff with clerical tasks as requested
Assist Office Manager to prepare Board of Directors’ meeting packets
All other duties as assigned

On-Site Event Responsibilities

Assist Office Manager at ticketing and/or information booths
Manage cash and credit/debit card transactions
Oversee Volunteers at main and raffle ticketing booths
Assisting with event set-up
Other duties as assigned

Qualifications

Passion for Arts, Culture, and Community
Bachelor’s degree in accounting or related field preferred; significant experience can substitute for degree
At least 1 year of accounting or bookkeeping experience in the last 5 years
Extremely proficient in latest versions of Microsoft Word, Excel, Publisher; working knowledge of mail merges, email, and internet searches
Able to lift and carry at least 20 lbs
Excellent oral and written communication skills
Excellent organization skills
Ability to accomplish projects with little supervision
Experience with Quickbooks Online
Valid Driver's License

MUST BE AUTHORIZED TO WORK IN THE U.S.

Job Application

Please fill out all the required fields and attach your resume below.

Name*

First Name

Last Name

Home Phone*

Email*

Are you currently based in Tucson, AZ*

Yes No Currently in process to relocate to Tucson, AZ

Salary Range for this position is $13 - $15/hr DOE. Please indicate you understand and accept this range for this position.*

Yes No

This position requires a flexible schedule, sometimes working nights, and weekends. Are you available to work a flexible schedule averaging 15 hours weekly?*

Yes No