Sky Islands Fall Artisan Market (Formerly Patagonia Fall Festival)

ARTIST APPLICATION - WAITING LIST
OCTOBER 9 & 10, 2021

Sky Islands Fall Artisan Market (Formerly the Patagonia Fall Festival) 

Patagonia Town Park, 325 McKeown Ave, Patagonia, AZ 85624

October 9 & 10, 2021
Saturday 9am-5pm
Sunday 10am-4pm

https://www.patagoniafallfestival.org/

The 2021 event will take on a new feel in the community of Patagonia, AZ, with a reduced capacity and focus on supporting the entire Sky Islands communities. In light of the tremendous toll the pandemic has caused in communities throughout the State, the Sky Islands Tourism Association has decided to introduce the Sky Islands Artisan Market.

The event will focus on tourism to the Sky Islands region and introduce programming to support the small businesses, wineries, and regional experiences that only Patagonia, Sonoita & Elgin can offer. The weekend will feature the main event located at Patagonia Town Park, featuring up to 100 artisans, food vendors, and exhibitors, live music, entertainment, and picnic fun. Additional programming is designed to support businesses throughout the weekend. We encourage the community to visit the artisan market and take part in visiting local wineries, shops, outdoor spaces, and restaurants.

Approximately 100 artist booth spaces are available for this artisan market.  

Jury Deadline #1 - June 15, 2021 - Artists in this jury will be notified of their acceptance no later than July 5, 2021
Jury Deadline #2 - July 30, 2021 - Artists in this jury will be notified of their acceptance no later than August 16, 2021

ARTIST REGULATIONS
The Sky Islands Artisan Market is a juried arts and crafts show. All artwork must be handmade by the artist presenting and selling the materials or must directly supervise the production of the art by a limited number of assistants or employees. Applications will not be considered complete if an image of the artist producing their work or of their studio is not attached. If it is determined applicants have not handmade their artwork they will not be allowed to apply for an artist booth space. SAACA has the final authority to determine if the artist applicant meets these guidelines.

Due to the high volume of submissions, this festival will be limited to:

18 Jewelry Artists**

5 Metal Yard Artists**


ARTIST SPACE APPLICATION & BOOTH FEES

  • Non-refundable application fee $20 (due to apply)
  • Standard 12’ x 12’ single-artist booth space $225 (due within 15 days after acceptance into the festival to reserve your space) We have provided each artist with 2 additional feet in 2021 on each end.  
  • Premium Placement 12’ x 12’ single-artist booth space $265 (Corner or other Premium Space) Premium spaces will get to choose from available upgraded booth spaces, once the final mapping is completed (due within 15 days after acceptance into the festival to reserve your space)** Only 20 spaces will be allotted in the premium placement category
  • Double 12’ x 24’ artist booth space $375 (due within 15 days after acceptance into the festival to reserve your space)
  • 10'x10' white tent rental (4 sidewalls for security) ADD $350
  • 8-foot table rental ADD $20

**Premium Placement indicates a corner, extra exhibit space, and a larger aisle allowing artists to sell out of two sides of their booth. Standard booths should expect to sell only out of the front of their booth space**

No triple spaces will be allotted.  You must reserve 1 double + 1 single space to obtain 3 spaces

OPTIONAL ADD ON SERVICES

  • Labor to Load-In $25 (20 min assistance to help unload boxes and containers from the vehicle, pop up your tent, and, if needed, attach heavy items like panels, grids, and tent weights)
  • Labor to Load-Out $25 (20 min assistance to help load boxes and containers to the vehicle, take down your tent, and if needed, detach heavy items like panels, grids, and tent weights) 

*Hired labor is not available to set up individual products and decorate inside tents. If you wish to purchase Load-In/Load-Out assistance after completing this application, you must notify SAACA no less than 48 hours prior to the event. Any requests for additional labor made less than 48 hours prior to the event cannot be guaranteed.  

If you would like to add on labor for an additional $25 (Load-In) and/or $25 (Load-Out), please contact kate@saaca.org 

CANCELLATION POLICY
All cancellations received in writing on or before September 1, 2021, receive a refund less a $100 processing fee or may receive a credit to apply their total booth payment towards the next comparable show produced by SAACA. Artist cancellations after September 1, 2021, are not refunded or credited.

ARTIST AMENITIES
Onsite and overnight RV parking is permitted at this festival. No potable water, or electricity is available in the artist booth area and no generators are permitted. Wifi is available throughout the festival grounds, but all vendors should plan on a backup method of conducting transactions in case of technical issues. Overnight security will be provided Friday and Saturday evenings during any hours that SAACA staff are not onsite. We strive to make the festival very comfortable for our artists and will provide a snack/water cart, volunteer booth sitters for 15-minute breaks.

SALES TAX

The event is located in the Town of Patagonia.  Vendors are required to collect a 9.6% sales tax (3% for Patagonia and 6.6% for Arizona) and report their earnings to the Arizona Dept. of Revenue. SAACA is required to report all business license numbers both in and out of state to the Arizona Dept. of Revenue. Also required is a $5.00 per day or $25 per year sales permit from the town of Patagonia in addition to the TPT license from the State of Arizona. Proof of payment will be required. https://patagonia-az.gov/wp-content/uploads/2020/01/SPECIAL-EVENTS-BUSINESS-PRIVILEGE-LICENSE.pdf

**Artists completing this application before their License is available should fill in the word PENDING on the license section of this application and plan to email your license number to festivals@saaca.org once it is received.**

TENT CANOPIES AND WEIGHTS
All white tent canopies are required for this festival. No color deviation will be allowed, including both the canopy and sidewalls. Tent weights of 40lbs or more are required on each leg of your tent. Artists who fail to properly weight their tent will not be permitted to participate in the festival and will not be reimbursed. Artists should look over our tent weight guidelines to ensure they are complying with SAACA safety standards. 

Artists bringing 10' x 20' tents or two 10' x 10' tents when occupying a double booth on the pavement must individually weight each tent leg and tents are not permitted to adhere together. There is no staking allowed on the grounds. 

BOOTH SET-UP
All vendors must check-in at the SAACA info tent prior to set-up. Set-up may take place Friday, October 8, 2021, from 12 PM – 4 PM, and Saturday, October 9, 2021, from 6:30 AM – 8:30 AM. Vehicles may NOT drive up to the booth space to unload. All vehicles must be out of the event footprint by 8:30 AM. Booths must be set-up by 8:45 AM on Saturday and Sunday morning by 10 AM. For a limited time frame, loading vehicles may drive up within 40 feet of their booth space to unload. All vehicles must be moved to vendor parking by 8:30am.

BOOTH TEAR-DOWN
Tear-down may not begin until Sunday at 4 PM when the market ends. Vehicles may NOT drive up to the booth space to load up products. Artists must break down their set-up before pulling their vehicle up.  For a limited time frame, loading vehicles may drive up within 40 feet of their booth space to load.  

APPLICATION PROCESS AND NEXT STEPS
A welcome packet with all event details will be e-mailed to each artist no later than September 1, 2021. All welcome packets will be sent electronically. Please be sure to save festivals@saaca.org to your email address contacts to avoid important emails being rejected as spam. 

Any questions in advance of the welcome packet being sent out can be communicated directly to festivals@saaca.org .

QUESTIONS
Questions can be directed to (520) 240-2766 festivals@saaca.org 

COVID-19 CONSIDERATIONS

Arts and culture have kept us all connected during COVID-19. As an organization, SAACA has remained committed to the priority of preserving opportunities for artists to showcase, exhibit and sell their work.

SAACA remains grateful and optimistic regarding the istatewide decline in new COVID-19 cases and the increased availability of vaccines protecting against the coronavirus. With that in mind, the season announcement will maintain a continued awareness of the changing public health environment. Attendees can continue to expect a commitment to increased sanitization at all annual events, reduced capacity environments, as well as adherence to all local, State, and National health recommendations.

 We encourage all attendees, participating artists, and vendors to review our ever-changing policies and guidelines to ensure an enjoyable and safe experience at all annual events.

COVID-19 FESTIVAL SAFETY & ARTIST / VENDOR NOTICES

Due to the COVID-19 situation, we want to assist our artists, vendors, and exhibitors in every way possible. Because of that, we have implemented the following COVID-19 modifications and requirements in case it impacts our event(s):

1.      If this event is canceled due to COVID-19 shutdowns enforced by local, county, state, and/or federal leadership, you will be issued a full booth space credit to be used within 18 months for the full amount paid.  All artists holding a credit will be given the first right of refusal on a space at a future festival.

2.      If the event is canceled, you will also have the option to take a refund. If you take this option, you will be remitted back the entire booth fee credit, less a $30 processing fee.

3.      All Artists will be provided with a comfort bag at the beginning of the event which includes one face mask, hand sanitizer, water bottle, and snacks.  Volunteers will come by once a day to provide you with additional water.  

4.      Safety protocols onsite provided by SAACA will include multiple handwashing stations, booths will be provided with extra space in between placed a minimum of 8 feet apart from each other, increased sanitation of restrooms/port-o-potties onsite between uses. We will also be reducing the overall number of booths at each venue to 75% or less of normal festival capacity.

5.      If you are sick, stay home to protect others.

6.      As long as Statewide mandates are in place, attendees must comply when you are at the event.

7.      We encourage all artists to post a sign within their vendor space indicating to attendees your personal policy on touching merchandise and art. 

8.   Spaced seating or designated picnic areas will be available for eating or socializing for attendees.

9.   All Artists Must Complete a Participating Artist COVID-19 Liability Waiver

Current events mean the public health landscape can change daily. We are doing our best to serve the artisans who rely on direct market sales.  We ask that participating artists help the organization present a safe community experience while adhering to the above event and application restrictions and modifications.

COVID-19 LIABILITY WAIVER

The novel coronavirus, COVID-19, has been declared a worldwide pandemic by the World Health Organization.  COVID-19 is considered extremely contagious and is believed to spread mainly from person-to-person contact.  As a result, federal, state, and local governments, as well as federal and state health agencies, recommend safe congregate gathering guidelines.  Even now, with many of the restrictions being lifted, guidelines and directives can change quickly.  While SAACA has put in place preventative measures to reduce the spread of COVID-19, SAACA cannot guarantee that you, your family, or guests will not become infected with COVID-19.  Further, attending or participating in SAACA’s festivals could increase your risk and the risk of others close to you of contracting COVID-19.  

By participating in this festival, you acknowledge the contagious nature of COVID-19 and assume the risk that you may be exposed to or infected by COVID-19, and you also acknowledge that such exposure or infection may result in personal injury, illness, permanent disability, and/or death.  Through your participation, you further understand that the risk of becoming exposed to or infected by COVID-19 at a SAACA festival may result from the actions, omission, or negligence of yourself and others, including, but not limited to, SAACA employees, volunteers, festival participants, and festival visitors. In participating in SAACA’s festival, you agree to assume all of the foregoing risks and accept sole responsibility for any injury to yourself or your family members, illness, damage, loss, claim liability, or expense that you may experience.

Further, as a vendor/participant, you agree to indemnify and hold the owners of the event facility and site, and any other event sponsors, financial or otherwise, harmless from and against any and all claims of damage or injury that may arise from the event.

ARTIST APPLICATION

Please note, the below artist application is reserved only for artists selling work they directly hand-make. If you are a non-profit, commercial business, sponsor, or inquiring about food vending, please contact festivals@saaca.org for correct festival applications.

Will you be applying as a single artist space, or double booth space?*
Check all that apply
Name*
Listed on business license
How you would like your artist name and/or business listed in the event program
Mailing Address*
Artist Website Address for Use in Marketing Materials

MARKETING

The artwork I will be exhibiting for sale at the event is made by me, the artist. I am not selling pre-manufactured items at my booth*
Unsure on how to answer this question? Please provide more details on the elements of the artwork exhibiting that is NOT made by you. (Use the OTHER box)
This will be your descriptive marketing used on the event website and in marketing materials.
Upload your favorite photo to be used on the website. Artists able to provide high quality, sharp photos with good lighting will be given preference for posts. *
No File Chosen
File uploads may not work on some mobile devices.

ARTIST DESCRIPTION

In this section we will gather information from you on your work. Please provide us with as much relevant information to best describe your work as an artist, and artistic process. Answers in this section may be used on marketing materials for the event. 

Artists will only be allowed to sell art work at the festival in mediums described on their application. Artists found selling work other than what was represented on their application may be asked to remove those additional works from their booth space.

MEDIUM DESCRIPTIONS:
- Ceramic: original clay and porcelain work; excludes jewelry. No machine-made or mass-produced work is permitted.
- Drawing: two-dimensional works in pencil, chalk, pastel, charcoal, pen and/or ink. Limited edition prints are accepted in editions of 500 or less, provided each is individually signed and numbered.
- Fiber/Textiles: work crafted from fiber including fabric and paper; includes handmade clothing and clothing with surface design. All works must be designed and executed by the artist. No mass-produced work or buy-sell items are permitted; excludes jewelry.
- Furniture: works created as furniture in any media; no mass-produced works or kits.
- Glass: works made of glass that have been crafted by glass blowing, molding, casting or kiln-forming; excludes jewelry.
- Home/Decor: handmade products that are decorative or functional for the home.
- Jewelry: metal, glass, clay, fiber, paper, plastic or other materials are accepted. All works must be designed and executed by the artist and must have been juried in the Jewelry medium. No machine-made or mass-produced work is permitted.
- Leather: any work handcrafted from leather; excludes jewelry.
- Metal: original work created through the forging, twisting and fabricating of various metals; excludes jewelry.
- Mixed Media 2D & 3D: two- and three-dimensional works that incorporate more than one type of physical material in their production.
- Painting: two-dimensional works in paint including acrylic, oil, watercolor, etc. Limited edition prints are accepted in editions of 500 or less, provided each is individually signed and numbered.
- Photography: photographic prints created from the artist’s original negatives or digital files that have been processed by the artist.
- Printmaking/Graphics: original works created using traditional printmaking methods including lithograph, block, serigraph, etc. as well as computer-generated art.
- Sculpture: three-dimensional original work done in any medium.
- Toys: hand-made toys of any medium. Water balloon yo-yos and marshmallow shooters are not permitted.
- Wood: original works in wood that are hand-tooled, machine-worked, turned or carved; excludes jewelry.
- Fashion: Wearable art 

Primary Artist Medium*
Select the Medium that describes your PRIMARY artist medium. Choose Only 1 option

ARTIST IMAGES

In this section of the application, you will upload a series of images that best represent your artwork and what you intend to show in your booth space. If you are showcasing multiple types of your art (prints of your art, multiple mediums, etc.), you must provide examples of all that you intend to bring. Mediums that were not juried in will not be permitted to show.

EASY ARTWORK PHOTOGRAPHING TIPS - THE BETTER THE QUALITY OF THE PICTURE, THE EASIER IT WILL BE TO FEATURE YOUR WORK IN SOCIAL AND MEDIA FEATURES
1. Hang your artwork on the wall, or place it outside for photographing
We regularly see artwork photographed leaned up against a wall and shot from a downward angle. Find a neutral colored wall (white, black, gray) or in an outdoor setting, and hang/feature your work at a height where the middle of your piece will be parallel to where your camera will be—either on a tripod or resting sturdily on a table or other surface.

2. Light your work properly
If you are shooting your work indoors, do so in a room with plenty of windows and natural light. Some artists also enjoy photographing their work outdoors when it is cloudy or overcast, as indirect sunlight provides the best lighting. Natural light can be a beautiful way to photograph your work as long as it is indirect.  If the weather isn’t cooperating, or if you are up against a late-night deadline, you will need to set up a lighting kit. The good news is, you don’t have to spend a ton for a professional setting if you aren’t ready to invest in one.

LIGHT HACK: If you don’t have a professional-grade lighting kit, you can easily hack diffusing the light with a white sheet or white plastic between the lights and your work. This helps to evenly distribute the light. Alternatively, a few sheets of white foam core can be set up to simulate a “raking light” effect where the lights are pointed at the foam core and the whiteboard reflects the light back at the piece.

3. Adjust your camera and settings
Once your artwork is secured to the wall, double-check that the camera is set to the lens lines up with the middle of the painting. You want to position your camera or camera phone so that the frame is filled with most of the painting or artwork, with a bit of background that you can crop out later. It is important for many juries to see the edges of the paintings to get a sense of scale.

4. Edit your photos to perfection
There are plenty of free filter settings on your smartphone or a camera to help automatically enhance your photos and provide filters that enhance and correct coloration. 

Artwork Sample #1*
No File Chosen
File uploads may not work on some mobile devices.
Artwork Sample #2*
No File Chosen
File uploads may not work on some mobile devices.
Please provide one primary image you would like the jury to review, as well as for use in marketing samples
Artwork Sample #3
No File Chosen
File uploads may not work on some mobile devices.
Picture of Artist Studio/Artist Creating Work*
No File Chosen
File uploads may not work on some mobile devices.
Please provide an image of what your outdoor artist booth looks like.
Outdoor Festival Booth Display Image*
No File Chosen
File uploads may not work on some mobile devices.
Please provide an image of what your outdoor artist booth looks like.

ARTIST BOOTH DETAILS

Once juried into the festival, you will be provided with a link for payment, as well as your preferences on booth placement at the event.  SAACA will be establishing a final layout for the event no later than July 30, 2021.  Due to construction at the park site, as well as additional layout changes, the 2021 map may look different than in previous years.  

APPLICATION FEE

Sky Islands Fall Artisan Market*

FESTIVAL RULES & REGULATIONS

This agreement is entered into by and between the Southern Arizona Arts & Cultural Alliance (Producer), the sponsor of the event (Client) and the artist or craftsperson filling out, signing, and returning the application (Artist).

The Artist hereby indemnifies and holds the Producer, its agents, employees and servants and the Client, its agents, employees and servants harmless from any and all claims, including costs and attorney’s fees resulting there from, arising out of said Artist’s participation in any and all events which have been organized by or through Producer or Client. For the purposes of this agreement, the term “participation” shall include, but not be limited to, the delivery of equipment, merchandise, structures and arts or crafts to their designated location, the set up and display of any such structure and art or crafts, and the dismantling and removal of all such items from the area provided by or through the Producer or its agents, employees and servants or the Client or its agents, employees and contractors.

The Artist hereby expressly assumes any risk of harm to the Artist, works of art or craft, guests or guests’ property arising out of their participation and the participation of other artists or agents in any given festival organized by Producer or Client, including any risk resulting from the particular location of the space designated for them by the Producer. The Artist agrees to hold harmless the Client or the Producer from any and all liability for damages to persons or property from any source. If weather, other acts of Nature, or other reasons beyond the control of the Client or SAACA causes the event’s cancellation, Artist entry fees will not be returned and neither the Client nor SAACA will be held liable to Artists for failure of the event to take place.

COVID-19 LIABILITY WAIVER

The novel coronavirus, COVID-19, has been declared a worldwide pandemic by the World Health Organization. COVID-19 is considered extremely contagious and is believed to spread mainly from person-to-person contact. As a result, federal, state, and local governments, as well as federal and state health agencies, recommend safe congregate gathering guidelines. Even now, with many of the restrictions being lifted, guidelines and directives can change quickly. While SAACA has put in place preventative measures to reduce the spread of COVID-19, SAACA cannot guarantee that you, your family, or guests will not become infected with COVID-19. Further, attending or participating in SAACA’s festivals could increase your risk and the risk of others close to you of contracting COVID-19. By participating in this festival, you acknowledge the contagious nature of COVID-19 and assume the risk that you may be exposed to or infected by COVID-19, and you also acknowledge that such exposure or infection may result in personal injury, illness, permanent disability, and/or death. Through your participation, you further understand that the risk of becoming exposed to or infected by COVID-19 at a SAACA festival may result from the actions, omission, or negligence of yourself and others, including, but not limited to, SAACA employees, volunteers, festival participants, and festival visitors. In participating in SAACA’s festival, you agree to assume all of the foregoing risks and accept sole responsibility for any injury to yourself or your family members, illness, damage, loss, claim liability, or expense that you may experience.

Further, as a vendor/participant, you agree to indemnify and hold the owners of the event facility and site, and any other event sponsors, financial or otherwise, harmless from and against any and all claims of damage or injury that may arise from the event.

Further, as a vendor / participant, you agree to indemnify and hold the owners of the event facility and site, and any other event sponsors, financial or otherwise, harmless from and against any and all claims of damage or injury that may arise from the event.

By filling out this application, you are agreeing to the above restrictions, and understand that if you are not in compliance with the above restrictions, SAACA reserves the right to refuse participation in the event. 

This agreement shall be effective immediately upon execution and shall continue in effect for each and every festival that the Artist participates in that is organized by Producer during the current year.



I acknowledge and agree to the COVID-19 Liability Waiver as described above*
Please check all boxes to ensure compliance with the festival rules and regulations*
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