FOOD VENDORS

MASTER APPLICATION

2019/2020 SEASON

Thank you for your interest in participating in Southern Arizona Arts & Cultural Alliance (SAACA) festivals as a food vendor! Please complete this application to tell us about your mobile food establishment. This information will be used all season (May 2019- May 2020) and renewed each year to ensure we are capturing your most current information. Below you will find a list of current festivals and food vending opportunities (with potential for more additions and referrals). This form will act as your application to participate in the festivals that you select. 

APPLICATION PROCESS AND NEXT STEPS

• Complete this master application with information about your mobile food establishment
• Indicate your interest to participate in specific festivals below
• A jury of arts and community members will evaluate all applications. Jurors are looking for quality of food, variety of food among participants, non-compete with other vendors, size and electrical needs and diversity throughout SAACA festivals. 
• You will be notified via email and/or phone if you have been selected to participate. Specific festival rules and regulations will be presented at this time, including instructions to purchase specific Town Public Market License, if necessary. If you are available to participate, you will have 10 days to confirm your space by completing the event-specific payment form.
• Final selection of festival food vendors will be announced no later than 3 months before the festival. SAACA will take every effort to notify you as soon as possible.

MAILED APPLICATIONS

SAACA prefers online applications, but can accept mailed applications. Applications should be completed fully, printed, and mailed to the following address:
Southern Arizona Arts & Cultural Alliance
ATTN: Culinary Programs Manager
3661 N. Campbell Avenue #222 
Tucson, AZ 85719
Vendors should expect to receive communication from SAACA staff when their mailed application has been received. If you are not contacted within a reasonable time frame, please contact Renee, Culinary Programs Manager, directly at (520) 333-4089 or renee@saaca.org.

This form is intended for large-scale food vendors selling ready-to-eat food, if you are an artisan food vendor selling packaged products, please complete an artist application form (https://www.saaca.org/festivalapplications.html) or by contacting Amanda, Festivals Program Manager at 520-797-3959 x102 or astaples@saaca.org.

Below are the festivals seeking food vendors. Please review the specifications and check each event you would like to apply for. We encourage you to apply! All prices are based on your set-up length, from one end to the other (i.e. how much space do you need along the curb to sell to the customer).

More information about specific events can be found at www.saaca.org/events. Food Vendor quantity is subject to change.

Local guidelines will be distributed for each event. If you need guidance beforehand, please contact Renee, Culinary Programs Manager, at 520-333-4089 or renee@saaca.org.

Many municipalities require town business licenses and permits for additional fees. These can be applied for once you have been accepted to participate.

Please tell us about your power requirements. Many festivals require the vendor to provide your own electricity. If so, SAACA strongly encourages a quiet generator. 

Some festivals have power available. If so, we'd like to know about your outlet plugs to ensure that we can meet your needs.

FESTIVAL RULES & REGULATIONS

This agreement is entered into by and between the Southern Arizona Arts & Cultural Alliance (Producer), the sponsor of the event (Client) and the vendor filling out, signing, and returning the application (Vendor).

The Vendor hereby indemnifies and holds the Producer, its agents, employees and servants and the Client, its agents, employees and servants harmless from any and all claims, including costs and attorney’s fees resulting there from, arising out of said Vendor’s participation in any and all events which have been organized by or through Producer or Client. For the purposes of this agreement, the term “participation” shall include, but not be limited to, the delivery of equipment, merchandise, structures and food product to their designated location, the set up and display of any such structure and products, and the dismantling and removal of all such items from the area provided by or through the Producer or its agents, employees and servants or the Client or its agents, employees and contractors.

The Vendor hereby expressly assumes any riskof harm to the Vendor, equipment and products, guests or guests’ property arising out of their participation and the participation of other artists or agents in any given festival organized by Producer or Client, including any risk resulting from the particular location of the space designated for them by the Producer. The Vendor agrees to hold harmless the Client or the Producer from any and all liability for damages to persons or property from any source. If weather, other acts of Nature, or other reasons beyond the control of the Client or SAACA causes the event’s cancellation, Vendor entry fees will not be returned and neither the Client nor SAACA will be held liable to Vendor for failure of the event to take place.

This agreement shall be effective immediately upon execution and shall continue in effect for each and every festival that the Vendor participates in that is organized by Producer during the current year.

CANCELLATION POLICY
All cancellations received in writing on or before three weeks before the event, receive a refund less a $75 processing fee or may receive a credit to apply their total booth payment towards the next comparable show produced by SAACA. Vendor cancellations after this date are not refunded or credited.